The payroll tax annual reconciliation is completed in Payroll Tax Express.
Log on to Payroll Tax Express with your username and password, or AUSkey.
As the designated group employer of a payroll tax group, you will be required to complete the annual reconciliation on behalf of the group.
Ensure all ordinary group members have completed their returns before lodging the group reconciliation.
To get started, select "Lodge Annual Reconciliation" and then begin.
Step one allows you to view your details.
Check that the employer details are correct. You employer type should be “Designated Group Employer”.
Check that the reconciliation period is correct for both yourself and the group.
You need to declare any interstate wages paid. If you, or other group members, paid wages in a state or territory other than Victoria, select the relevant "Yes" radio button, and enter the interstate reconciliation period.
Use the “Contact Information” section to enter your contact details.
If you have made changes to the review details screen, provide an explanation in the “Additional Information” box.
At any stage throughout the annual reconciliation, you can save the information you have entered, allowing you to complete the return later by selecting “Save and Exit”.
To continue with the return, select “Next”.
In step two, enter the group’s total wages for the reconciliation period.
Select the “Edit” link to edit your wage details.
To review your monthly return data, you can select the “View History” link.
This will show the total Victorian wages declared in each monthly return.
Enter the wages for the reconciliation period using the boxes provided.
If you need clarification on what to declare, for a specific wage component, expand the help file by hovering over the question mark icon.
Enter your total interstate wages in the box provided.
Enter your wage estimate for the 2016 to 2017 financial year, for both Victorian and interstate wages.
If you have interstate wages, select the other states or territories in which you employ and indicate where your head office is.
Select “Save and Continue”.
Your wage details will now be populated in the table.
If the ordinary group members have completed their returns, and authorised their wage details to be shared, you will see their information here.
If the ordinary group members have not yet completed their returns, or have not authorised their wage details to be shared, you will need to enter the "Ordinary Member Total Victorian Wages" here. You will need to get the details from those group members.
Your total group wages for the year will be calculated based on the information entered.
Enter the total group interstate wages in the box provided.
You need to enter your group’s total estimated wages for the 2016 to 2017 year, for both Victorian and interstate wages.
In step three, you need to compare each payment made by yourself or by ordinary group members with your payment records.
If there is a discrepancy, edit the fields to reflect the correct total.
If you edit these fields, provide details in the “Payment Discrepancies or Comments” field, including the payment amount and date on which it was paid.
Step four allows you to review your payroll tax calculation.
You can view the deduction calculation, by selecting the “View Deduction Calculation” link.
In step five, you will lodge the return.
Prior to lodgement, you can download and print a copy for your records.
To finalise the annual reconciliation, you must lodge the return. The annual reconciliation must be lodged and any further tax liability paid by the due date of 21 July 2016.
If you have an outstanding liability, you will arrange payment in step six.
If you have registered your online payment details, you can use the "Online Payment" option to have the outstanding liability debited from your nominated account. Using this option, you can future date the payment to pay on a selected date.
Other payment options include EFT, BPAY or credit card.
Follow the instructions on the payment page for your preferred payment method and ensure the relevant reference is included to ensure correct allocation.
Once completed, select “Finish”.
Once you have lodged your annual reconciliation, you can access or edit your return by selecting the “Annual Reconciliation” screen on the left-hand menu.
Within the “Annual Reconciliation” screen, you can view the status of your return, edit the return or view a PDF summary of the return.