While first instalment payments are now closed, a second instalment payment is available to an eligible employer who received a first instalment payment in one remaining category:
- Employers of unemployed people living in the Latrobe Valley and retrenched workers from the Hazelwood Power Station who started work between 1 January 2017 and 30 June 2020.
You can apply online quickly and easily to access second instalment payments.
Gather required information
We recommend you have the following information on hand before starting your claim:
- Employer details including legal and trading names, ABN or ACN, WorkSafe employer number and State Revenue Office customer number if you are an existing customer.
- Your bank account details (we pay you electronically) including account name, BSB and account number.
- Employee details including name and date of birth.
- Job details including start date, salary details and job location postcode.
- If you want to offset the payment against another State Revenue Office liability, details of that liability.
We collect this information in order to administer payments under the Back to Work Scheme. If it is not provided, we may not be able to process and pay the claim. It cannot be disclosed unless the employee consents or the disclosure is authorised by law.
Under the Back to Work Act 2015, the State Revenue Office can retain and use the information for administering this scheme or a taxation law, and disclose information to the Treasurer of Victoria, the Department of Treasury and Finance, WorkCover and Victoria Police. Information used for the purpose of a taxation law can be disclosed to other Commonwealth and state agencies, including the ATO and Centrelink.
The Commissioner of State Revenue is required to publish a quarterly report detailing the total amount paid under the Back to Work Scheme, along with the postcode and eligibility criteria for which payments are made. The information is statistical and does not identify personal information. The names of employers receiving more than 100 Back to Work payments per quarter is made public.
Supporting evidence does not need to be provided when a claim is lodged, although the claiming employer has to declare:
- they are satisfied that the evidence exists, and
- they are aware they must retain supporting evidence for five years and make it available to us when requested.
- Eligible employer - you need to provide your details and declare that you believe you are an eligible employer when making your claim. We may verify this, including by checking that you are not a government body or authority, and by reviewing information from WorkSafe about convictions under the Victorian workplace safety laws.
- Eligible employee - evidence of employee eligibility depends on the type of eligible employee.
- Eligible job - an ongoing full-time or part-time Victorian job within the salary limit applicable at the time employment starts. The evidence to support the nature of the job and the salary will generally include the usual personnel and wage records that an employer is required to create and retain. Evidence to prove it is a Victorian job will include records showing that the employee is required to be insured in Victoria for WorkSafe purposes or other documents verifying that the employee usually works in Victoria when performing the job.
Penalties can apply if you:
- Fail to keep records to enable your eligibility for a Back to Work payment to be properly assessed.
- Include false or misleading information in a Back to Work record.
- Fail to keep your Back to Work records for five years.
- Wilfully damage or destroy a Back to Work record.
Claim your payment
The second instalment payment is available to an eligible employer who received a first instalment payment for their eligible employee. It is payable nine months from lodging the first instalment claim provided the eligible employee has been continuously employed.
Employers are encouraged to keep track of the date from which the second instalment payment is available and make their claim online.
The first page of the claim form asks for your Back to Work reference and for at least two other fields to be completed to verify your details. You should COMPLETE ONLY TWO of these other fields. If you complete more than two fields, you will not be able to progress the claim.
Once you lodge your second instalment claim, you receive a reference number and can print the document for your records.
If the claim is approved, payments are made by electronic funds transfer directly into the nominated bank account within 25 working days of lodging the claim. Alternatively, you can choose to offset your payment against any State Revenue Office liability, for example payroll tax.